Sunday, June 3, 2012

Building Confidence In Other People

Creating Self-Assured Teams

Think about watching a sports match between two teams, where one team is more confident than the other.

The members of the more confident team know that they have a good chance of winning. As a result, everyone on the team makes good decisions, and the players work together seamlessly.

Meanwhile, the other team's confidence is shaky. Players doubt their abilities, they hesitate, and they don't commit fully to any particular course of action.

When this happens, it's likely that the more confident team will win.

The same principles apply in the workplace - when you have people on your team who have low self-confidence, this can hold them back from reaching their full potential.

This is why it's important that we do what we can to boost the confidence of those around us, especially if we're leading a team.

Tip 1:
The strategies we look at in this article focus on building confidence in people you manage. However, you can apply many of these strategies to colleagues, and even to your boss. If you do this, make sure that you approach them sensitively, and with empathy.

Tip 2:
If you would like to boost your own confidence, see our article on Building Self-Confidence, or take our How Self-Confident Are You? quiz.

Recognizing Low Self-Confidence

People who lack self-confidence rarely thrive. They see more risks than opportunities, they don't perform particularly well in new situations, and they often have low self-esteem. What's more, they rarely trust their own judgment, and they may see any successes that they do achieve as resulting from luck, rather than from their own efforts.

By contrast, people who have high self-confidence are more productive and more effective, and can raise the morale of the entire group. They're also more comfortable taking risks, which can have benefits for their own careers, as well as for their teams.

Confidence can make or break people's ability to achieve their life goals. So how can you help boost the self-confidence of the people around you?

Tip:
Ihe strategies we look at in this article focus on building confidence in people you manage. However, you can apply many of these strategies to colleagues, and even to your boss. If you do this, make sure that you approach them sensitively, and with empathy.
 
Help Them Develop Knowledge and Skills

Chances are that there are several skills you rely on to do your job well. When you use these skills successfully, what happens? You feel confident! These are the skills that you've worked on over the years, and you're comfortable that you can use them to accomplish the task at hand.

The same is true for the people on your team. The stronger their skills are, the more confident they're going to feel.

So a good way to increase the self-confidence of people in your team is by encouraging learning, and by providing plenty of opportunities for additional training. The more knowledge and skills that people have to do their job, the more confident they're going to feel, especially when they approach challenging projects.

Set Clear Goals, and Help Them Achieve Them

Many people get confidence from completing tasks and projects successfully. But that confidence only comes if people know what it is that they're supposed to do.

This is why it is so important to set clear goals for every member of your team. Goals define success, and give people an objective to shoot for. Without them, they're working aimlessly.

So make sure that the people on your team know what goals they're supposed to be working toward, and help them to achieve these goals. Then, when they succeed, celebrate their achievements!

Tip:
If you'd like to learn more about team goal setting, our Bite-Sized Training session on Setting Team Goals will help.
 
Help Them Identify "Triggers"

All of us experience fluctuations in our confidence - some tasks or situations lift us up, while others can cause our confidence to drop.

If you work with someone who has low self-confidence, help him to identify his "trigger situations." By knowing what causes his confidence to waver, he can work to build the knowledge and skills he needs to feel more confident.

To do this, grab a piece of paper and a pen, and sit down with this person. Divide the page into two columns. On one side, ask him to list the situations that make him feel confident. This could be anything, from writing the corporate blog to helping shape your department's budget. Anything that makes him feel happy and confident should go on this list.

Then, next to each task, have him write down why he's confident in these situations. What knowledge or skill is he using that makes him feel good?

Next, ask him to list the situations that don't make him feel confident. This could include giving presentations, expressing his opinion in meetings, or writing a report. Why doesn't he feel confident in these situations? What new knowledge and skills would help him feel better in each scenario?

It can be an eye-opening experience to identify these triggers. But, once he can see which skills he could improve on, he'll be more motivated to face his fears.

You could also use role-play with him. This is a useful technique that allows him to practice succeeding in low-confidence scenarios.

Tip:
To do this, you'll need to talk to this person about his self-confidence, which may be something that he instinctively tries to avoid. You're much more likely to be successful if you have this conversation as part of a coaching or mentoring relationship.
 
Encourage Autonomy

If you want your team to tackle tasks with confidence, it's important that you allow them the autonomy to make their own decisions.

When your people have the power to decide what needs to be done, they start to take ownership of their work. It truly becomes their responsibility, and when they succeed, their confidence can soar.

Whenever you can, delegate tasks, and give your people the power to make their own decisions.

Be aware, however, that people who have low self-confidence may resist this at first: after all, they may doubt that they'll make the right decisions. To fight these doubts, encourage them to take on small, achievable projects. Then, if they rely on you too much for help or guidance, encourage them to be more independent (see our article on preventing manager dependency for more on this). This will push them to make their own decisions, instead of running to you for help or advice.

Celebrate Success

It's important that all of us celebrate the success we've achieved, because recognition of success builds self-confidence.

Whenever your people accomplish a goal or hit a key target, then celebrate with them! Reward them with a party at the office, or even do something small like bringing in cookies or cake. At the very least, congratulate them on their success, and let them know how much you appreciate their hard work.

It's also important to keep your team excited about what they're doing. Celebrating success helps with this, but keeping motivation high long-term is key to building a team with high confidence levels. You can learn more about this with our article on the Sirota Three-Factor Theory, which explains the importance of fairness, achievement and a sense of camaraderie in motivating people.

Encourage Positive Thinking

Many people who lack self-confidence focus on negative thoughts. They may think things like, "I can't do that!" or "I'm not smart enough." These negative thoughts cause people to spiral down further, reinforcing their belief that they'll never be good enough to succeed. Of course, this just makes things worse!

Encourage people to think positively. One technique is to show them how to "flip their thoughts" - every time they catch themselves thinking a negative thought, teach them to think its rational opposite.

For instance, if they think "I'm not smart enough to finish this project," instead they should think "I know I have the knowledge and skills to finish this project. If I do need help, I can always ask for it."

Flipping a thought from negative to positive creates a subtle shift in our minds. The change in our outlook and energy is almost palpable, so this technique can make a big difference in confidence!

Tip:
Again, this technique is most likely to be effective when used as part of a coaching or mentoring partnership.
 
Balancing Self-Confidence and Over-Confidence

When people become more self-confident there's always the risk they can become over-confident, or even arrogant. There's no doubt that there is a fine line here, but once it's crossed, these people can start to impact the morale and productivity of the group in a negative way. What's worse is when people get careless, because they over-estimate their own ability to improvise in difficult situations.

If this happens to a person on your team, start by gently bringing the situation to her attention. Chances are that she might not have realized that she's crossed the line into arrogance. Meet with her in private, be specific about what she's saying or doing, and explain why her behavior could be construed as arrogance.

If her behavior has caused tension or upset in the team, then make sure that you let her know. Usually, when people are aware that their behavior is hurting others, they're motivated to change.

Thanks to Mind Tools
http://www.mindtools.com/pages/article/self-confidence-others.htm#np

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